Our solutions are designed to help organizations meet the data-at-rest requirements of major regulatory frameworks from healthcare to defense to international data law.
Not having the appropriate means to protect PHI not only puts patients at risk, but will cost a healthcare entity anywhere from thousands to millions of dollars in HIPAA violation fines. This lack of security can also lead to a tarnished reputation as a secure and trusted source for medical care.
Hospitals and other medical care centers must maintain PHI access logs, prevent unauthorized access to PHI, provide appropriate HIPAA and security awareness training, and implement procedures to ensure the confidentiality, availability and integrity of PHI. This important data can include names, addresses, medical conditions, primary physicians, insurance providers, and social security numbers.
There are many steps to take to protect people’s PHI. Following these tips can reduce the risk of a costly and dangerous data breach.
Organizations of all sizes gather and transport Personally Identifiable Information (PII), inside database files, documents, marketing material, computer code and customer lists which if lost, compromised, or disclosed without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual, institution or a company.
PII requires special handling because of the increased risk of harm to an individual, institution or a company if it is compromised. It is your responsibility to protect information that has been entrusted to you and your organization. An important part of this duty is to ensure that you properly collect, access, use, share, and dispose and secure PII in the office, while traveling or teleworking and on a portable electronic devices such as a tablets, smartphones, laptops, external hard drives or USB flash drives.
Defining a security policy which identifies the types of PII your organization collects, uses and shares will help minimize the chances of a costly data leak. PII can be information as routine as Name, Email, Address and Phone Number while some categories of PII are sensitive stand-alone data elements such as SSN, driver’s license or state identification number, passport number, or financial account number. Other data elements such as criminal record, medical information, ethnic, religious, sexual orientation, or lifestyle information, and account passwords, in conjunction with the identity of an individual (directly or indirectly inferred), are also Sensitive PII.
Implementing a robust security policy which minimizes or eliminates the proliferation of PII helps to keep your organization more secure and reduces the risk of a costly and embarrassing privacy incidents. Take the necessary steps to protect PII:
Getting a CMMC Level 3 certification requires an audit to ensure your written policies and system architecture meet NIST and DFARS standards and are compliant with current government information security standards. Compliance fits within 17 domains.
Access Control (AC)
Access Management (AM)
Media Protection (MP)
Physical Protection (PE)
Recovery (RE)
System and Information Integrity (SI)
By replacing your unsecured external storage media with a SecureDrive product, you eliminate the risk of hackers, viruses, and unauthorized access and will instantly comply with HIPAA standards. The storage solutions are easy to implement into existing healthcare operations and any level of employee can learn to use it, though access settings remain in the hands of the administrators.
Even if the data needs to travel to another hospital or care provider, an institution will remain HIPAA Compliant when using the SecureDrives that boast Military-grade AES256-bit XTS encryption. The SecureDrive products are FIPS 140-2 Level 3 Validated and have features that follow the above steps for protecting PHI.
Their authentication through complex PIN or biometric indicators prevents unauthorized parties from accessing sensitive data, keeping medical professionals in control. The device’s OS Independent Design allows them to be plugged into any system for convenient use and easy implementation into existing healthcare operations.
Each device also has Pre-loaded Antivirus to protect files during transfer and prevents malware or other viruses from infecting a computer system and exposing PHI to hackers. Finally, the Brute Force Anti-Hacking and Remote Wipe abilities clear the device of information in the case it is lost or stolen.
In an era of tightening data protection law, the physical storage of sensitive information carries serious legal and operational risk. Our hardware-encrypted hard drives and secure USB flash drives are engineered to meet the data-at-rest requirements of today's most demanding regulatory frameworks giving compliance, IT, and legal teams a certified, defensible layer of protection across every environment where data is stored.
For covered entities and business associates, HIPAA mandates that electronic Protected Health Information (ePHI) be secured wherever it resides. Our drives employ AES-256 encryption and enforce hardware-level access controls, ensuring that ePHI stored on portable media remains inaccessible to unauthorized parties in the event of loss, theft, or improper disposal. Combined with chain-of-custody documentation support, our encrypted storage helps organizations demonstrate the technical safeguards required under the HIPAA Security Rule.
Organizations seeking CMMC certification must protect Controlled Unclassified Information (CUI) using FIPS 140-2 validated cryptographic mechanisms. The specific standard required by the Department of Defense. Our drives meet that requirement at the hardware level, eliminating reliance on software-based encryption that may not satisfy assessor scrutiny. Built-in remote-wipe capability further supports CMMC's media sanitization and disposal controls, ensuring CUI cannot be recovered from decommissioned or lost devices.
Under Article 32 of the GDPR, organizations are required to implement appropriate technical measures, including encryption to protect personal data at rest. Our encrypted drives serve as a recognized safeguard under this standard. Critically, in the event that an encrypted device is lost or stolen, the data it contains is rendered unintelligible to any unauthorized party, which can significantly limit an organization's breach notification obligations and reduce regulatory liability under EU data protection law.
The EU Cyber Resilience Act sets a higher bar: products with digital elements must protect stored data by design and by default across their entire lifecycle. Our drives are built to that standard. Documented encryption mechanisms, secure deletion support, a minimal attack surface, and lifecycle security update capability ensure that your organization can satisfy both operational requirements and the regulatory documentation obligations the CRA places on product users and deployers alike.
Encrypting the drives your organization sanctions is only part of the equation. Unauthorized or unmanaged USB devices represent a persistent threat vector one that ransomware and malware actors actively exploit to bypass perimeter defenses and introduce risk at the endpoint. Compliance frameworks including HIPAA, CMMC, and the EU CRA all require that organizations enforce controls over removable media access, not simply secure the media they issue.
SecureGuard USB addresses this gap directly. Managed through the Remote Management Console, SecureGuard USB enables IT and compliance administrators to restrict endpoint access to approved USB storage devices only, blocking unauthorized devices from connecting, preventing unmanaged data exposure, and reducing the risk of malware introduction through untrusted media. For organizations subject to regulatory audit, this level of documented, centrally managed endpoint control provides a defensible record that removable media policies are not only written, but enforced.
Protecting your organization’s data does not have to be complex, even for small teams with limited resources. SecureDrive® solutions make it simple to strengthen data security and safeguard sensitive information.
Protect your data with hardware encryption at rest, in transit, and beyond.
Protecting your organization’s data does not have to be complex, even for small teams with limited resources. SecureDrive® solutions make it simple to strengthen data security and safeguard sensitive information.
Experience our solutions in your environment with a complimentary 30-day evaluation. Request demo today to assess performance and compatibility.
request evaluationHIPAA, CMMC, GDPR, and the EU Cyber Resilience Act each impose explicit obligations around data availability and restoration requiring organizations to recover protected information in a timely, documented, and auditable manner following an incident. At Secure Data Recovery, our data recovery services provide certified, compliance-grade recovery supported by a documented chain-of-custody process designed to satisfy the evidentiary standards each framework demands. We recover data across a wide range of storage environments, including:
When primary systems fail and standard restoration falls short, we provide the technical path and the compliance record your organization needs to meet its regulatory obligations and demonstrate accountability to auditors and supervisory authorities alike.
From single external hard drives, SSD’s, mobile devices to enterprise NAS, SAN, and RAID failures, we are ready to help recover from digital disasters, anywhere.
Request Help
Regulatory frameworks including HIPAA, CMMC, GDPR, and the EU Cyber Resilience Act each require organizations to maintain reliable, secure, and recoverable copies of protected data, making a well-structured backup strategy a compliance obligation, not simply an IT best practice. At Secure Data Recovery, our secure data backup services are designed to meet those obligations head-on, supporting organizations with:
With the right combination of encryption, access control, and backup strategy, organizations can reduce regulatory risk, demonstrate compliance readiness to auditors, and maintain the operational continuity that each framework demands.
Schedule a free consultation with a Secure Data specialist to assess your current backup environment and build a compliance-ready strategy tailored to your organization's needs.
Security, compliance, and transparency are foundational to our products and services. We maintain rigorous industry-standard controls and validation processes, supported by a broad range of independent certifications and attestations.
Our solutions are designed to help organizations protect sensitive data, meet regulatory requirements, and reduce operational risk. We also provide clear documentation and trusted support to give customers confidence in how their data is secured, handled, and recovered.
The Center needed a simple, OS-independent solution for transporting PHI between locations without compromising HIPAA compliance.
A regional hospital needed to secure portable data during daily operations, with the ability to remotely wipe any device that was lost or stolen.
.png){kind=small}
